Mailing Services
The distribution of ballot papers or other targeted, time-sensitive material must be minutely controlled to avoid potentially disastrous errors. To guarantee the requisite levels of co-ordination and control, ERS has established a specialist in-house mailing department. This highly automated facility handles tens of millions of items annually.
We have systems and checking procedures in place to guarantee that legally binding deadlines for ballot papers are met and to enable absolute accuracy when variable ballot papers and other inserts are required for members in different parts of the country.
The mailing service, which has received the dmarc award from Royal Mail, also provides cost effective solutions for clients needing to distribute large volumes of material, especially when security, accuracy and timing are of paramount importance.
Our mailing department offers a highly professional, reliable, responsive and competitively priced facility, tailored to the client's specific needs.
Our mailing services include:
- close co-ordination with in-house production facilities, ensuring uninterrupted processing from print to post;
- videojet imaging for personalising forms or addressing envelopes from tape, disk or email;
- automated insertion, with electronic detection to avoid omission or double insertions;
- comprehensive envelope and document labelling;
- exhaustive checking procedures to ensure that individuals receive the correct inserts;
- high quality project management, focusing on maintaining total security of the distribution;
- maximising of discounts on UK and overseas postal charges; and
- bar-coding of reply envelopes to exempt clients from Royal Mail's business reply handling charge.